What we do
Webuildthesystemsthatdoyourrepetitivework.
Four systems cover most of what a trading or exporting business does by hand. We build the ones you need, connect them to the tools you already use, and run them for you.
You probably need this if
- Somebody spends their morning chasing payments on WhatsApp.
- The same shipment details get typed into three different places.
- Export documents are built by copying last month’s file.
- Nobody can answer “where is that consignment?” without ringing someone.
- Your reporting is a spreadsheet that is always a week behind.
- A person leaving would take half the process with them.
How a job moves
One order, from the moment it arrives to the moment it is done.
This is the shape of every system we build. The line runs on its own; a person only gets involved when something does not match.
What we do
Foursystemswebuild,andwhateachonetakesoffyourteam.
A follow-up system
Reminders for unpaid invoices and shipment updates go out on WhatsApp, email or SMS on the schedule you set. Replies are read and filed against the right account, and anyone who promises a payment date and misses it is escalated to your manager.
You get paid sooner, and nobody has to keep a list in their head.
- WhatsApp & email
- Promise-to-pay tracking
- Escalation rules
- Reply logging
A document generator
You enter the shipment details once. The system produces the certificate of origin, phytosanitary certificate, packing list and commercial invoice as finished files, named correctly and filed against the consignment.
Paperwork is ready before the truck leaves, and the same detail is never typed twice.
- Certificate of origin
- Phytosanitary
- Packing lists
- Commercial invoices
An order intake system
Orders arriving by email, WhatsApp or PDF are read automatically, checked against your price list and stock, then written into your CRM, ERP or sheet. Anything that does not match is sent to a person to approve.
Orders stop sitting in an inbox, and mistakes get caught before they ship.
- Email & PDF reading
- Price-list checks
- CRM & ERP sync
- Review queue
An operations dashboard
One screen showing every live consignment, which documents exist, the latest temperature readings, and what each buyer owes you. It is built from the same workflows, so it updates itself.
You can answer "where is it and who owes us?" without calling anyone.
- Live consignments
- Cold-chain readings
- Ageing receivables
- Daily summary
Process
Weagreethebaselinefirst,thenbuildagainstit.
Audit & baseline
We map the workflows and agree the numbers to beat. The baseline goes in the contract.
Build & deploy
Fixed-scope build on infrastructure you control. Your team is using it before we call it done.
Run & improve
We host it, watch it and keep adding. The bonus applies only if we pass your targets.
How we build it
Webuildsystemsthatkeeprunningafterwehandthemover.
Versioned infrastructure
Every deploy is code in a repo. Nothing lives only on someone’s laptop.
Least-privilege access
Each workflow gets the narrowest credentials that let it do its job.
Encrypted secrets
Keys and tokens are stored encrypted, never in a spreadsheet or a prompt.
Human in the loop
Anything uncertain goes to a review queue instead of silently through.
Monitoring & alerts
If a workflow stalls, we hear about it before you do.
Your data stays yours
Nothing is used to train models, and you keep the server and the keys.
Who we work with
Three industries we know well enough to be useful in week one.
Agricultural exports
Export documents, cold-chain alerts, consignment tracking.
Collections & receivables
Reminder sequences, promise-to-pay tracking, agent dashboards.
Trade & logistics
Shipment status updates, customs paperwork, supplier chasing.
Questions
Thethingspeopleaskonthefirstcall.
The audit takes two weeks. A first build is usually live three to five weeks after that, and we scope it so there is something working well before the end.